How to Request HOA Records
Write a written request to your HOA asking to inspect or copy the specific official records you want. After a written request, the association must make the records available within 10 business days (for HOAs) or 10 working days (for condominiums).
Steps to Request HOA Records
Prepare Your Written Request Write a clear, concise letter or email. Include your name, address within the association, and contact information.
Specify the exact records you wish to inspect or copy.
Include Essential Details List the specific documents you want, such as:
Meeting minutes
Financial statements
Contracts - Also state your preferred method for receiving the records (for example, email, mail, or in-person inspection).
Submit Your Request Send your request to the HOA board or management company. Use certified mail or email (if accepted) to ensure it is received and trackable.
Timeline for Response Type of Association — Response Time
Homeowners Association (HOA) — 10 business days
Condominium Association (COA) — 10 working days
Important Considerations Ensure your request is in writing; verbal requests may not be honored. If the association fails to comply within the applicable timeframe, they may face penalties under state law. Keep a copy of your request and any delivery receipts for your records.
By following these steps and including clear, specific information, you can effectively request access to your HOA’s official records and help ensure a timely response.